HOW TO USE CHOP CHOP PO
From sign up to your first processed PO in 15 minutes. Follow these 10 steps.
SIGN UP & START YOUR TRIAL
Enter your email to create an account. You get 10 free PO credits and 14 days to try everything. No credit card needed to start.
- •Use your work email so your team can find your account later
- •All 3 retailers (SS, NTUC, CS) are unlocked from day one
SET UP YOUR FIRST RETAILER
From the dashboard, click "Complete Setup" on any retailer card. This starts a 6-step wizard that teaches the AI how to read your POs.
- •Start with the retailer you process the most POs for
- •Setup takes about 10-15 minutes per retailer
- •You only need to do this once per retailer
UPLOAD A SAMPLE PO
Upload one real purchase order PDF from the retailer. The AI will analyze it to learn the format — where item codes, quantities, prices, and outlet information appear.
- •Any recent PO will work — the format is the same across all POs from that retailer
- •The file must be a PDF (not a scanned image)
REVIEW AI EXTRACTION
The AI shows you what it extracted from your PO: PO number, dates, outlet, and all line items. Click any value to correct mistakes — this helps the AI learn.
- •Take a moment to verify the quantities and prices match your PO
- •If something looks wrong, click it to edit — the AI will learn from your corrections
MAP YOUR PRODUCTS
For each product the AI found, enter YOUR internal product name, unit of measure, and case size. This is how products will appear in your CSV output.
- •The "Retailer Code" is read-only — it's the code from the PO
- •"Your Product Name" is what appears in your CSV output
- •Case size matters: if the PO shows cartons but you need pieces, set it here
- •You can add more products later in Manage Mappings
MAP YOUR OUTLETS
For each store/outlet, enter your internal name and optional customer code. Outlets are identified by postal code or store number.
- •You can add more outlets later — new ones will appear as you process more POs
- •Customer Code is optional but useful for ERP matching
CONFIGURE YOUR CSV OUTPUT
Choose which columns appear in your CSV and in what order. Pick a preset (NetSuite Standard or Simple) or build a custom format from scratch.
- •NetSuite Standard = 55 columns matching the full NetSuite import format
- •Simple = 11 essential columns (PO#, dates, outlet, items, prices)
- •Drag rows to reorder, click names to rename columns
- •You can change this later in Settings
TEST & CONFIRM
Review a preview of your CSV output using the sample PO. Download it to check in Excel. When everything looks right, click "Confirm & Finish Setup".
- •Always download the sample CSV and open in Excel to verify
- •Once confirmed, your setup is saved and you can start processing POs
PROCESS YOUR POs
From the dashboard, click "Process POs" on a configured retailer. Upload one or more PO PDFs, and the AI will extract all the data using your mappings. Download the CSV when done.
- •You can upload multiple PDFs at once
- •Each PO processed uses 1 credit
- •The CSV file is formatted exactly as you configured in setup
MANAGE YOUR MAPPINGS
Over time, add new products and outlets as retailers list them. Go to Manage Mappings from the dashboard or use CSV import for bulk updates.
- •Click any cell to edit inline
- •Use "Import from CSV" for bulk additions — download the template first
- •Export your current mappings anytime as a CSV backup
- •Switch between retailers using the tabs at the top